1.1 Name: The name of the association is The Global Creative and Security Community (the "Association").
1.2 Purpose: The purpose of the Association is to foster collaboration, innovation, and best practices among its members, which include major studios and streamers, major platform vendors, security vendors and localisation vendors. The Association aims to address shared challenges and promote the growth and integrity of the global media and entertainment industry.
2.1 Eligibility: Membership is open to any company or organisation operating within the global media and entertainment ecosystem that aligns with the Association's purpose and is approved by the Board of Directors.
2.2 Membership Categories: The Board of Directors may establish and define various membership categories, each with its own rights, privileges, and obligations.
2.3 Application: All applicants for membership must submit a formal application for review and approval by the Board of Directors.
2.4 Dues: Annual membership dues shall be set by the Board of Directors and are payable by all members. Failure to pay dues in a timely manner may result in the suspension or termination of membership.
2.5 Termination: Membership may be terminated by a member's written resignation, or by the Board of Directors for cause, including but not limited to, failure to pay dues or actions contrary to the Association's purpose.
3.1 Board of Directors: The Association is governed by a Board of Directors (the "Board") responsible for its strategic direction and oversight. The Board shall consist of a minimum of four (4) and a maximum of twelve (12) directors, elected from and by the members.
3.2 Officers: The Board shall elect officers, including a Chairperson, a Vice-Chairperson, a Secretary, and a Treasurer. The duties of each officer will be defined by the Board.
3.3 Elections: Directors shall be elected at the Annual General Meeting (AGM) by a simple majority vote of the members. Directors shall serve for a term of two years.
3.4 Meetings: The Board shall meet at least quarterly. A majority of directors constitutes a quorum for the transaction of business.
4.1 Annual General Meeting (AGM): An AGM shall be held once per calendar year. The purpose of the AGM is to elect directors, approve the annual budget, and address other business as required.
4.2 Special Meetings: Special meetings of the members may be called by the Chairperson, the Board, or by a petition signed by at least 25% of the members.
4.3 Notice: Written notice of all meetings of members must be provided at least seven (7) days in advance, specifying the date, time, location, and purpose of the meeting. An emergency meeting can be called without this notice and any decisions taken in the emergency meeting will be ratified by a special meeting as soon as possible.
4.4 Voting: Each member company in good standing is entitled to one (1) vote on all matters submitted to a vote of the members. Proxy voting may be permitted under guidelines established by the Board.
5.1 Fiscal Year: The fiscal year of the Association shall be determined by the Board of Directors.
5.2 Budget: The Board shall approve an annual budget and provide a summary to the members at the AGM.
5.3 Audit: An independent audit of the Association's financial records shall be conducted at least every two years.
6.1 Proposal: These byelaws may be amended by a proposal from the Board or by a petition signed by at least 25% of the members.
6.2 Approval: Any proposed amendment must be approved by a two-thirds (2/3) majority vote of the members at a duly called meeting.
7.1 Process: The Association may be dissolved by a vote of three-quarters (3/4) of the members.
7.2 Asset Distribution: In the event of dissolution, any remaining assets after the payment of all debts shall be distributed to one or more non-profit organisations with purposes similar to the Association's.
Effective Date: 9th September 2025